How To Pitch Your Book to an Editor at a Conference

This week the Daily Nous website has a marvelous post, Answers From Academic Publishers, devoted to advice on publishing an academic monograph solicited from actual editors from Oxford, Cambridge, MIT, Routledge, and other major presses.  It has an eye to Philosophy, but is really relevant to all book-based fields.  It’s filled with valuable insights.  It reminded me of this post that I wrote in 2012, and haven’t updated since.  So I’m re-posting it, along with an addition at the end from the Daily Nous post specifically about approaching editors at conferences.  Good luck pitching your books!

Today’s post is a Special Request for many, many readers who have written over the past year asking how to pitch their book to potential editors while at disciplinary conferences.

I confess, I’ve been kind of avoiding writing this post. I’m always happiest when I can be dogmatic and dictatorial (in what has been lovingly called my “knee-jerk prescriptivism”), and grow less happy as my level of uncertainty increases.

And pitching a book at a conference is an awkward and uncertain process indeed. The fact is, unless you’re Professor Famous-Pants on your third book, you’re really a bit of an imposition in the editor’s extremely busy schedule. That does NOT mean you shouldn’t do it! It just means that if you feel weird and awkward…well, that’s natural.

I felt uncertain enough about this topic that before sitting down to write a post, I actually asked for advice from an expert in the field, an actual editor. To be specific: the Editorial Director of Duke University Press, Ken Wissoker, whom I’ve known for a number of years.

I’m going to begin the post by writing what I consider the rules (“rules” is really an overstatement here; these are more considerations and recommendations) to keep in mind when deciding when and how to pitch your book.

After that I will share Ken’s brief remarks that he made over Twitter (hence the brevity).

The first thing to do when planning to pitch your book at a conference is first off, to think carefully about which editors you want to meet. Do homework to familiarize yourself with the major presses in your field. These are not always the highest status presses in general. Sometimes they are, but sometimes they may be relatively small presses with a firm specialization in precisely your area. Look carefully at the current catalogues of the presses and ask yourself whether your book fits in with what you understand to be the agenda and mission of the press at that time. You must look at current publications from the last 2-3 years primarily, because press agendas and missions evolve, as different individuals take over editorial positions.

Always (and this IS a rule!) aim for the highest status press that you can accomplish. Many, far too many, of you have been allowed to believe that all books count equally. They do not. There are top tier presses–the major university presses and Routledge and a few others—and then there are second tier presses (I’m not going to name these in a blog post just yet. I don’t feel well enough educated on this point to feel confident of my judgment). And then there are third tier presses and below. Beware of ANY press that pursues YOU, if it is positioned below the list of top-tier presses. The fact is, top tier presses do not typically chase young, first-time authors. Second tier presses sometimes do. And third tier presses usually do. Be dazzled and seduced by the interest of an editor who follows you after your paper at the conference and eagerly urges you to submit your mss. to XYZ press that you’ve never heard of, and you’re setting yourself up for a book that does you precisely nothing on the job market. And a bucketload of bitterness when you finally figure this out a few years down the line. The status of the press matters.

A related issue is the geographical location of the press. If your goal is a tenure track job in the United States, then make sure that your book is contracted to a U.S.-based academic press, OR Oxford or Cambridge University Press. OK, I acknowledge, I’m not an expert on British and European presses, so there may be a few more presses over there besides Oxford or Cambridge that you can safely publish with and still be competitive for a U.S. job (and please keep in mind that this is entirely field dependent—Classics, for example, being a field where the U.K. press imprimatur counts for a great deal).  But in general, sorry, our world is parochial and U.S. search committees respect familiar U.S. university press publications.

You should treat the encounter with the editor exactly the same as you would encounters with influential scholars in your field. As I explain in excruciating detail in this post, your greatest ace in the hole is advance planning. Get in touch ahead of time. And when I say ahead of time, I don’t mean 3 days. I mean three months or three weeks. The fact is, famous and influential people (and editors at major university presses fall into this category) tightly pack their conferences with a dense series of appointments and meetings with old friends from graduate school, former students, current collaborators, shmooze-objects, and people who are looking them over for job offers, in addition to an often packed schedule of panels and talks, and executive board meetings for a range of subdisciplinary associations and units. These people have no time to spare. In the case of editors, they will be doing some or all of these things, and in addition will be intensively running around the conference attending targeted talks and panels that they feel may yield future books. In many cases, the only way that you, a person with virtually no capital or status, can claim the time of someone this influential and busy, is if you get on their schedule VERY VERY early, before they have had their conference slots reserved by everyone else.

You should be asking for a 20-30 minute time slot. As a first time author, you don’t really get more than that. I know that you think your book needs an hour to fully describe. Tough. You get 20-30 minutes. When you’re famous, you’ll get more.

You will want to do your best to have an actual “location” for the chat. What often happens at conferences is that you find yourself trotting along after Ms. Editor as she races from one panel to another while being flamboyantly greeted and shmoozed on by 15 other eager writers on the way, while you breathlessly try to summarize ten years of research. This is frustrating and humiliating. If you can avoid it by establishing a plan to sit down in an out of the way corner, do that.

If you have failed to make an advance plan, and see an editor standing there at the booth whom you’d like to approach, then use a mini-version (like 2 sentences) of the pitch I describe below to introduce yourself and sketch in the briefest and most intriguing (yet factual!) terms your project, and ask for an appointment to discuss at greater length. I strongly urge you not to launch into a comprehensive pitch right there at the booth, with no warning, because the editor very likely has other appointments scheduled and will be distracted and annoyed while you are talking.

Now, once you are in your scheduled meeting, you need a pitch. The pitch, like all professional pitches for the job market and everywhere else, has to be efficient, concise, and well organized. Here’s what it must not sound like:

“I wrote my dissertation on how more and more Japanese women are studying abroad and living abroad, and also even in some cases marrying Western men, and I did a couple years of fieldwork, starting with my masters thesis, including in Hawaii and also in Japan—especially Tokyo– in which I looked at this from different perspectives, and it touches on themes like transnationalism and globalization and also gender and race, and things that are really important in anthropology right now, and I know that I haven’t yet really finished everything I need to do in terms of fieldwork, because I really need to get back to Japan to do some updated research, and to focus more on popular media depictions of this phenomenon, but basically I defended last year and so right now I’m just trying to figure out how to turn this into a book….. ad nauseum.”

What is wrong with this rendition? First, it starts in the past, with the dissertation. You are not pitching a dissertation, you are pitching a book. Second, it has no title. Titles focus and clarify, and indeed “sell” the project. Third, it devolves into a discussion of the research process, rather than the intellectual project as finished product. Fourth, it talks about themes that it (loathesome word) “touches on,” instead of articulating a clear and focused central argument and the intervention that argument makes in basic assumptions or orthodoxies of a field. Fifth, it collapses into graduate student excuse-making about what it *doesn’t* do and what *isn’t* finished, instead of being a confident statement of its achievements and contribution. Sixth, it states a “desire” for a book without articulating a clear plan for a book, and a timeline for completion. Seventh, it’s disorganized and boring and a depressing run-on, instead of a tightly organized statement of a scholarly project.

A proper book pitch will look something like the following. I give it here in one chunk, but obviously a pitch is a CONVERSATION, so these are all elements that will emerge organically in dialogue, not monologue, form.

“I am currently writing a book manuscript which I’m calling “Women on the Verge: Japanese Women, Western Dreams.”*** It is based on my dissertation, which I defended last year in the Anthropology department at the University of Hawai’i, where I worked with Takie Lebra and Geoffrey White. I am currently a tenure-track assistant professor in Anthropology and Asian Studies at the University of Oregon.

“The book, which will be my tenure book, examines a recent phenomenon of young Japanese women studying English, traveling abroad, and in some cases seeking to marry Western men. It is based on two years of fieldwork on the subject in Hawai’i and Tokyo. Specifically, the book uses popular media discourses about this subject, which have been escalating in both news media and also an emergent genre of women’s memoirs, and ethnographic fieldwork findings with the women themselves, as well as the Western men with whom they interact personally and professionally, to construct an interdisciplinary study of women’s motivations, the reactions they are inspiring in Japan, and their on-the-ground experiences in their evolving encounters with the West.

“My core argument is that women pursue these avenues as a critique of Japanese patriarchy in general, and Japanese men in particular, but at the same time, find themselves enmeshed in a transnational racialized economy of desire, fed by international media such as Hollywood, that privileges white men as desirable objects, and places women and men of other races in varying positions of subordination to them. This economy of desire produces consequences that play out in women’s experiences in international workplaces and relationships in unanticipated and evolving ways. The topic intervenes in current debates in anthropology about race and global mobility, and participates in an emergent anthropology of sexuality.

“I have already published two journal articles on this subject, and presented it widely at Asian Studies and Anthro meetings. It garners a great deal of attention, and I believe the book will be highly marketable. I am writing it with an eye to being appropriate as an assigned ethnography for the globalization or sexuality thematics of large Introduction to Cultural Anthropology courses, but because I engage with current theory, I also anticipate that it will be used in a wide range of more advanced anthro courses, as well as Asian Studies and Women’s Studies/Gender Studies courses.

“The manuscript will be 6 chapters long, and it is about 50% complete. I intend to revise the five dissertation chapters over the coming year, to do 4 weeks of fresh fieldwork next summer, and to draft one entirely new chapter based on that fieldwork next year. I have a junior sabbatical in my third year which I”ll devote to the book, and I am also currently applying for fellowships for writing leave. I anticipate the manuscript being complete in Fall of 20xx.  I am interested in publishing with XXX Press because I think the book fits in well with your series “xxxx” and your overall recent emphasis on books dealing with globalization and sexuality, and of course race and cultural studies.”

I realize this looks like a lot, but I read it aloud and timed it, and it’s about 4 minutes of text. Divided into the natural give and take of a dialogue, it is an efficient, concise, and well-organized statement of a project that answers most of the questions that an editor will have.

What are those questions? Here is a partial list, which you can see are answered in the summary example I gave above:

Who are you and are you a legitimate scholar? (Should I even be listening to you?)

What field are you in?

Are you aligned with people I have heard of in that field?

Do you have a position that supports the writing of this book with financial resources and leave time? (Can I expect this thing to actually get done?)

How badly do you need this book done (Is tenure the great motivator?)

Am I intrigued by the title? Will others be intrigued?

Do I “get” your topic?

Is the topic interesting? To me? To undergraduates?

Is the topic important in your discipline or fields? Why or why not?

Have you asked whether it’s important in your discipline or fields? Do you care?

Have you tested out this topic in public venues and gotten good responses?

Do you have a core argument that you can actually articulate? Is it persuasive?

Do you have evidence that supports that argument?

Is your evidence interesting?

Is your argument and evidence new and emergent?

Is your argument and evidence accessible to a wide range of undergraduate and educated lay readers?

Is your argument and evidence sophisticated enough to appeal to serious scholars?

Is this book appropriate for my Press?

Does this book fit into a current series that we’re marketing?

Will people buy this book?

Who will buy this book?

What classes will this book be assigned in?

How long will this book be? Is it a reasonable length?

When will you be finished with this book?

Do you have a feasible plan for writing this book, and support to do so?

Do you seem like a reasonable person or a drama queen?

Can I work with you or are you going to make my life a living hell?

I have never been an editor, so I am actually surmising that these are the questions that editors are asking themselves and you as this conversation proceeds, based on my experience of publishing a book, and helping other young scholars publish theirs. Actual editors, I would appreciate your thoughts in the comment stream.

I will stop here, and now share the Tweets of wisdom of Ken Wissoker, Editorial Director of Duke University Press. What he said is:

  • Get in touch ahead of time and make a plan to meet.
  • I hate being ambushed in the booth between appointments – but I know some editors like talking that way. Find out; don’t presume.
  • Explaining your argument to an editor is not like explaining it to someone in the field. Don’t get lost in the details!

With regard to this last point: you’ll notice in the pitch I gave above based on my book, I did not go into chapter summaries or much detail at all about specific theories I was engaging with in the field. If asked, you would certainly be prepared for equally concise and well-organized responses. But don’t lead with those. Let the editor ask for more information, and pursue his or her own lines of inquiry.

Good luck.

From the Daily Nous:

If we see you at a conference, do you want us to talk with you about our book projects, or do you prefer we just send to you a completed prospectus later? – Anonymous

Andrew Beck (Routledge): Yes, absolutely.  Come talk to me and please bring your questions.  I’m at all the APAs and a few other conferences too.  I’ll likely, in turn, have questions for you.  That’s how things get started.

Tony Bruce (Routledge): Yes, definitely, an informal chat over a coffee is always welcome! We make lots of appointments to see authors and would-be authors at the APA meetings, where Routledge always have a booth, as well as some of the  other smaller meetings like ASA for aesthetics, the PSA or Philosophy of Psychology.

Hilary Gaskin (Cambridge): I’m happy to hear about a project at a conference, but also to get a proposal as a follow-up.

Andrew Kenyon (SUNY): We want to meet you! Conferences are great for making personal introductions and gauging your rapport with a potential editor (and vice versa).

Stephen Latta (Broadview): Yes, absolutely! We travel to philosophy conferences such as the APA with the goal of meeting and talking with prospective authors. We often have quite a bit of downtime at these events, and are normally happy to chat about specific projects or about philosophy and book publishing more generally.

Peter Momtchiloff (Oxford): Sure, conferences are for talking – though the real business is likely to be done by email.

Peter Ohlin (Oxford): Same here – in general I prefer being contacted by email, being busy (like most editors) at conferences, but happy to chat at a conference too.

Lucy Randall (Oxford): I agree, and I’d add that, because conferences can be so busy, I’m grateful when people write ahead of time if they want to meet and discuss their work. This is especially helpful when I have a chance to look at even just a sketch of a proposal or your CV before we meet.

***Full disclosure—Although I’m using my own book for an example here, this is not precisely how my book contract came about. I didn’t pitch my book cold at a conference. I also didn’t have this title decided on prior to writing the book—it actually came about through extensive discussions with my editor, Reynolds Smith, at the tail end of the process. Reynolds, if you’re reading this, you know how this all went down!

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How To Pitch Your Book to an Editor at a Conference — 39 Comments

  1. Hmmm, interesting. The pitch sounds almost like a less formal version of the book proposal or proposal cover letter one would send to a press. To what extent can we aply this advice (and especially the great list of questions for which to have answers) to the proposal as well as to the conference pitch?

    • It is indeed a less formal version of the book proposal. What it does NOT include are tiresome chapter summaries and a long and tedious discussion of the theoretical minutiae that you deal with.

  2. I heard that European presses can be good if you have any plans for a semi- mass market book. THe American presses are too focused on textbooks for big lectures, while the European presses are more willing to take a chance.

    I was told this by a friend who was an editor at Sage for 6 years and recently left.

    • In America, textbook publishing and academic publishing are virtually two different industries. (I worked for 3 years in textbook publishing before my academic career.) The same publishing companies that produce textbooks do not go near the kind of academic work that comes from a dissertation or field research. So while it may be true that UK presses are better suited for mas-market appeal (I’m not sure), it’s not because of the textbook angle.

  3. Karen, could you talk a little bit about what happens next after the pitch? Do you offer to get in touch with the editor after the conference and send your proposal and sample chapters?

    • The editor says:”great, send me a proposal. how soon can you have it ready?” And you say, “by xxx” (a date not more than about 3 months hence). And then you submit it, witha cover letter that reminds the editor of your meeting at the conf. What goes in a proposal are the things I talk about in the blog post: “How to Write a Book Proposal.”

    • No, not for ABDs. A new Ph.D. could do 1 perhaps, to learn how and feel like part of a disciplinary community, but really they aren’t going to count for much. Certainly not for tenure either.

        • Hmm. I didn’t have that experience. Mostly, I found that the requests just pour in in ever increasing quantities and will absolutely derail a publishing schedule if not tightly controlled.

  4. Let’s assume I follow your advice in another post to write up my dissertation as if it were a book ms. What kind of timeline should I be looking at then? Would it make sense to send out a book proposal to prospective publishers soon after receiving the Ph.D? Or would you still recommend waiting and revising further? I understand, of course, that the manuscript will undergo several changes during the review process.

    • You should, in my opinion (and this is a bit of a contentious question), send out the proposal before you receive the Ph.D.. Failing that, immediately after. There is little in my view to be gained by delaying. There is a great delay in the response time that presses take to review your proposal, first of all. And second, their feedback will also give you valuable insight into directions for revision. So my view is, get the proposal out there, start the ball rolling, and then you have both an excellent talking point for your job letters (proposals submitted to x and y presses) and also a much clearer vision of how to proceed on your book project while on the job market and in your first year in the tt job. Assuming they respond positively and ask for the mss, you can then tell them that it will be ready in one year’s time, or whatever you require.

      • A further question about timing. Because it is now taking humanities PhD’s sometimes a few years of post-docs or other positions to land a “the job,” I’m worried if I pitch too soon and work on the book first (instead of new article projects) that I could end up in a situation where my book gets published before I get a tenure track position. Obviously I’m supposed to have a constant publishing record either way, but I’d like this project that I have dissertation ammunition for to help me in a future tenure process. I realize this sounds like trying to control something that is well, hard to control, but i’m interested to hear your thoughts about how to be well positioned once a tenure clock starts ticking.

        • I answer this in my book, in the chapter on publishing. Also a post here on the blog – search “Research Trajectory”.

  5. Thank you for your post, it is very informative.

    Do you need to pitch a book at a conference? Is it any more or less successful than pitching via email?

    • This is actually a fundamental question that the post should have addressed first. The personal meeting with an editor, even if it’s only 20 minutes and yields only a general willingness to look at a formal proposal later, is one of the best things you can do to put yourself in good stead with presses. It really helps for them to have a face to put with the name when the documents are submitted.

      And in terms of your job search, to be able to say in your job letter, ‘I’m in discussions with editors at U of xx press and U of xx Press’ is incalculably valuable in lending you legitimacy and credibility.

  6. Thanks for the post. I actually pitched my book at a major conference and the idea was met with enthusiasm. Soon after returning from the conference, I sent a written book proposal and received very positive feedback. Now I have to finish the manuscript!

  7. Quite excellent advice. I was Director (and also Acquisitions Editor… it is a pretty small press in the grand scheme of things) of University of Ottawa Press for two years and attended the (Canadian) Congress book fair many times as a acquisitions editor for several different presses over the years. Dr. Karen, if you would like a copy of the form that we make authors fill out when they send in their MS, I would be happy to send it to you. It is full of lots of specific questions that a press will want to know about the MS and sales and marketing potential of the book. And yes, these are questions that editors have in mind when they sign on authors. The question “Can I work with this person or will he/she make me crazy” is actually a pretty important one. — Ruth

  8. I have four conference meetings scheduled for next week. All of the presses contacted me based on the paper I’m giving. I would say they are 2 first tier, 1 second tier, and 1 third tier presses. I really appreciate this advice as I’m preparing to talk with these editors. I wonder if it should be like a job interview, where I also have a list of questions for the presses? I have some ideas (editorial process, editorial support, cover design (cause it’s important to me), visions for the future of the press, etc). Do you have any suggestions?

    Also, I wasn’t sure if I could talk to more than one press at a time (or is it like journal articles), so I submitted my book proposal to yet another press a few months ago. A few weeks ago they asked to see the whole manuscript. I set what I had (which is a full draft, although some chapters still need work). I haven’t signed on the dotted line, so I assume I can talk to other presses? Should I mention that I already have one press looking at the whole manuscript?


    • You can talk to multiple presses for book mss, you just must disclose the names of the presses to everyone.

      When you get presses competing for you, it’s very good! Yes, ask them questions and leverage all of the interest for the best advance contract.

      Don’t go with a 2nd or 3rd tier, though, no matter what they tell you. you’ll pay the price for years to come.

      • Thanks very much! I am trying to figure out what makes a press 2nd or 3rd tier. After doing some research, I’m sure two are 1st tier and one is 3rd tier, but I’m not sure about the other two. I’ll have to do some more investigation into their book lists. Hopefully after discussion, one of the first tier ones would like to see a proposal!

  9. Quick clarification: how long and with what information does that initial email requesting a meeting tend to be/have? Thank you so much for this post …..very helpful!!!!

  10. Thanks for this post! Are there any viable alternatives to the conference pitch (like setting up a phone conversation)? Let’s say you are ready to send proposals, and your ms is close to ready as well, but it is the summer/fall and your field’s conference isn’t until the spring. Would it still be better to wait until the conference to contact editors, or would this unduly hold back the project? Thank you!

  11. I second the question above about the nature of the initial email—how much should we disclose in that initial email asking for a meeting? Thank you!

  12. Just as an fyi from history: 1) top tier presses do pursue first-time authors and 2) waiting a year can be helpful for at least 2 reasons — reframing the project to think bigger and, if your dissertation is nominated for/receives prizes, it will help land a contract with the best presses.

  13. My dissertation will have appeared almost in its entirety as individual articles by the time I submit the PhD (introduction is sole exception), so I’m thinking ahead to the first book as a significant development beyond the diss (project 1.5 if you will; there’s also a full 2nd project that should be the 2nd book). What are your thoughts on approaching a publisher to introduce yourself with a brief “I’m working in X and in the early stages of a manuscript on Y as situated in Z, which I expect will be at the proposal stage late next year. Is the press currently interested in this sort of work?” with the intent of building name recognition and as an early evaluation of interest?

  14. Pingback: From Dissertation to Book: Doing Your Research – under construction

  15. I’m curious how early is too early to approach an editor. I’m just beginning dissertating now but have a pretty good idea of what the book I want to get out of my dissertation would look like. Do I need to wait until I have a proposal available or is it good to start the conversation ASAP? Thanks.

    • It’s a bit too early for you; wait until you have a close to completed draft of the diss, so that you can confidently write a proposal that accounts for all chapters with specific descriptions, and represents the arc of your argument AND your conclusions, before approaching an editor. The topic alone cannot sell a book.

  16. Dear Karen,
    I have a question about contacting an editor with whom one has already been in contact in a different academic context. This is the situation: I met a well-known US professor at a conference. Since we share common research interests we kept in contact, he invited me to collaborate on a large research project he is developing and finally, he told me he had reviewed (very positively) an article I recently published. Now, he happens to be also the editor of the book series to which I would like to send my book proposal. My question is: does our previous relationship make it inappropriate for me to send him a book proposal?

    Thank you for this wonderful blog!

  17. Pingback: Should You Meet with Acquisitions Editors? | Katelyn Knox

  18. Hi, Is it better to contact the editor prior to the conference by email in order to book an appointment at the conference venue? Thank you! Best, Vanessa

  19. Pingback: Pitching a book proposal – Greenflame

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