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The Intro Paragraph is Your GPS Locator

By Karen Kelsky | July 21, 2017

Co-authored with TPII editor, Verena Hutter

Karen and Verena

Almost every section of the CL has its own intricacies and pitfalls. The tailoring para for example can easily become a place where self-aggrandizing and desperation meet (“I’ll be a great asset to you, and I’ll name my first-born after you, just give me the job”). Likewise, the teaching para easily becomes a list of where you’ve taught, instead of what and how you teach, plus hackneyed invocations of obvious influences (Paulo Freire is a person, not a teaching goal). And while most people can talk A LOT about their research, presenting it in a compact and digestible way to the SC can be challenging. There’s no way around it, writing a good CL is hard.

There is one para however, that is fairly straightforward: the introduction. Yet, many clients, chomping at the bit and excited to get their materials in order, overdo it.

They cram their greatest accomplishments in there right away: The dissertation topic, awards they have won, what reviewers said about their books, all the places they have taught at, and of course, that they would be an ideal candidate.

I know that there are advisers out there that tell their students to see the intro para as kind of  “best-of” so to speak, a “teaser” as I have heard someone say.  Nein. Nyet. Non. No search committee wants to be teased; they want to skim your complete record without any kind of “hard sell.” And a desperately pleading intro paragraph is exactly that: a hard sell.

Imagine the following: you’re at a party, and someone introduces themselves to you. And then they hold forth in a monologue on who they are, all the places they’ve worked at, the awards and prizes they have won, what they are planning to do, what others have said about them…. How does this make you feel? Do you want to stick around? Or flee?

Imagine instead a good introduction; you learn a few tidbits, and you think: “Oh, ok, tell me more…”

So here’s how to write an intro:

Dear NAME OF THE CHAIR and Members of the Search Committee (and variations thereof)

“I am writing to apply to the advertised position of Assistant Professor in XX. I have a Ph.D. in XXX/I am completing a Ph.D. in XXX and will be defending my dissertation on XX, 2018.  Currently I am a….   My research focuses on XX and YY.”

That’s it. Really. The last sentence serves as segue into your research paragraph (a crisp, concise, factual paragraph that outlines your topic, methods, theory, findings, conclusion and funding, in about 5-6 sentences).

The intro is like a business card. Unless your name is “Daenerys Stormborn of the House Targaryen, First of Her Name, the Unburnt, Queen of the Andals and the First Men, Khaleesi of the Great Grass Sea, Breaker of Chains, and Mother of Dragons” (in which case I give you permission to disregard everything in this post), your card will not give too much info; it will just situate you.

I always say that the intro paragraph to the CL is your GPS locator. The SC needs to know where you are and where you came from, and that’s about it.

The job letter can get complicated, so allow yourself simplicity at the beginning.

–> If you want more help on the cover letter, check out Art of the Cover Letter, our digital program that walks you through all 9 paragraphs of an academic cover letter, with posts, worksheets, models, and video instruction by me, Dr. Karen. It produces amazing results.

Similar Posts:

  • Editing Your C.V. and Letter for Teaching/Writing Positions
  • How To Write a Journal Article Submission Cover Letter
  • Revisiting the Cover Letter: Research and Contribution
  • The Teaching-Centric Letter
  • Pitfalls of the Publication Para

Filed Under: How To Write Academic Job Cover Letters, Landing Your Tenure Track Job, Major Job Market Mistakes, Strategizing Your Success in Academia

Reader Interactions

Comments

  1. Quira Zeidan says

    July 21, 2017 at 1:25 pm

    For postdocs in basic science research (99% bench work experience), hoping to find a position with lots of teaching responsibilities, is it ok to mention adjunct teaching experience in the introductory paragraph?

    Reply
    • Karen says

      July 22, 2017 at 10:19 am

      don’t frame it as ‘adjunct’ teaching, just mention your teaching foci/expertise/experience. Read chapter 10 of my book (the latter half of that chapter), or the blog post, Teaching: Not When and Where but What and How.

      Reply
  2. Lake says

    July 22, 2017 at 8:24 am

    Regarding that last line, “My research focuses on XX or YY.” How about for positions at teaching-centric schools or NTT positions like FT lecturer (or language coordinator, like the posting that recently accrued some fame, but optimistically a legitimate coordinator posting) where research isn’t a criteria for evaluation?

    Reply
    • Karen says

      July 22, 2017 at 10:18 am

      In that case, in place of the ‘research’ line, you mention your teaching foci.

      Reply
      • Lake says

        July 27, 2017 at 12:42 pm

        I realized after submitting that the answer to my question seems rather obvious, that of course it should be tailored to the focus of the position. Does that mean that any reference to research would be omitted, i.e. no mention of the title of the dissertation, just the field of study (PhD in XXX) and right to teaching?

        Oh, and a further clarification, if I may… is the reference to teaching more appropriate if it is practical (i.e. teaching experience, courses taught) or philosophical (like a 1-sentence summary of the teaching statement)?

        Reply
        • Karen says

          July 28, 2017 at 4:45 pm

          If it’s truly a teaching-ONLY job, ie a US one year lectureship or adjunct position, then stick exclusively to teaching. But if it’s an aspirational SLAC, and elite SLAC, an R2, etc., then you might want to skim both res. and teaching in one sentence or at most two. Teaching will focus on the content areas, not on names of courses or institutions where taught.

          Reply
  3. Ryan Howard says

    July 22, 2017 at 11:26 am

    What do you think of adding a brief ‘tailoring’ sentence at the end of the intro paragraph? As in something like “I share the department’s mission of X and am interested in bringing my knowledge of and experience in subject X to the program”? Or is it really better to leave this for later in the letter?

    Reply
    • Karen says

      July 25, 2017 at 11:41 am

      If we wanted you to write that we would have said so. So the answer is; no. That is exactly the kind of language we’re telling you NOT TO WRITE.

      Reply
  4. Ryan Howard says

    July 26, 2017 at 8:18 am

    Thank you for your response; I didn’t think you were referring to expressing specific interest in the school in the intro paragraph, but rather to listing professional accomplishments/experience.

    My way of thinking was that maybe an intro without this read too much like a generic “Dear University X” letter, but I assume search committees do not think of it this way.

    Reply
    • Karen says

      July 26, 2017 at 3:03 pm

      The main issue with your sentence is that it squanders your most valuable letter real estate because the very fact that you’re sending in the application SHOWS that you are interested in “bringing your expertise, etc. etc.” So it’s a classic case of overwriting, telling not showing, and burying the usable content in redundant verbiage.

      Reply
  5. Fumerella says

    July 27, 2017 at 5:37 am

    Hello, just wondering: if I am currently in a postdoc with a book forthcoming (2018) should I include the “I have a Ph.D. in xxxxxxxxx”, in the first paragraph or should this be incorporated further down. Similarly, would I relegate doctoral research to a mention in the second para and rather focus on the book and new project? Many thanks!

    Reply
    • Mike says

      September 21, 2017 at 9:54 am

      I’d like to second Fumerella’s question.

      Reply
      • Karen says

        September 21, 2017 at 10:01 am

        See my reply to her comment just now!

        Reply
    • Karen says

      September 21, 2017 at 10:00 am

      Yes, everybody keeps the “I have a phd in” in the first para! No matter the stage. The switch over to current research happens whenever your diss research is TRULY finished, in terms of the publishing arc, and you have moved completely on to the next project in terms of actually existing publishing, funding and conferneces. If you have no pubs, funding or confs for the next project, it’s not ready to be your lead research in a letter. It’s ok to have the first book/diss research be the lead research even after the book is under contract, and even after the book is published, if that stioll represents your main focus and source of pubs. (remember to shift your writing about that project to being “my first book examines…” rather than “my diss examines…”)

      The point is, you don’t want your actual publication record to be shunted to page two, while you devote page one to a project that has NO published outcomes yet. Again: it is ok to lead with the diss/first book research for a number of years, if that is the source of your main record of productivity.

      Reply
  6. KLB says

    October 7, 2017 at 7:33 am

    I teach at three different campuses (R1,SLAC, and a CC) and am also engaged by a local museum (education & curatorial). I never know how to approach the first paragraph because my GPS is not in one place. Do I pick one? I don’t want to misrepresent myself by emphasizing one, but not the other; however, I am aware I need to tailor my experience to the particular position. I have official titles at each of my institutions (Adjunct Assistant Professor of Art History; Adjunct Assistant Professor of Asian Studies; Museum Educator) but is there a way to make this more streamlined? Could I say something like, “My primary affiliation is with XYZ college [the one most similar to the job call] where I serve as TITLE, while also being engaged by the ABC Museum as …”? Any guidance would be appreciated!

    Reply
    • JP says

      November 15, 2019 at 6:34 pm

      I am also interested in this, having an adjunct and professional role simultaneously, but do not want to confuse the SC.

      Reply
  7. VIPIN says

    April 17, 2018 at 10:30 pm

    Thank you so much for that useful information.I am currently pursuing masters and want to apply for the post of phd and for that I need to write a cover letter.So, could you please guide me.

    Reply
  8. Terry says

    September 14, 2019 at 12:53 am

    I do not currently have an institutional affiliation. My postdoc ran out as I gave birth to my second child, and being home for a year (while still publishing an article in that same time), I am not sure what to write in the introductory paragraph. I also did not adjunct during that time. Should I just not mention it?

    Reply
    • Karen Kelsky says

      September 16, 2019 at 10:36 am

      Just skip the “I am currently…” sentence.

      Reply
      • Teacher says

        June 3, 2020 at 1:40 pm

        What about those who, despite having a Ph.D. in-hand, currently have a position in K-12 to survive the pandemic? Is it helpful or hurtful to include that position in the cover letter, considering it will appear on the CV, anyway?

        Reply
      • Nicolas says

        November 17, 2021 at 7:12 am

        Thank you for your reply to the question about not currently having a position.

        Reply
  9. JP says

    November 15, 2019 at 6:33 pm

    Would this advice still pertain if one is adjuncting? I am adjuncting in a field distant from the position I am applying for and am tempted to just drop the “I am currently..” sentence.

    Reply

Trackbacks

  1. Revisiting the Cover Letter: Research and Contribution | The Professor Is In says:
    June 16, 2020 at 11:10 am

    […] Now that we’ve talked about the intro paragraph of your cover letter, let’s move on to the next paras, the current research and contribution. In a research-oriented Cover Letter, this is going to be about your current project, which in most cases, is the dissertation. It’s what you’ve spent the last few years of your life thinking about, and it is what you’ve sacrificed your social life, your free time and your money for. Like it or not, a good part of your identity is wound up in this piece of writing. And so things get messy. […]

    Reply

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