• Skip to primary navigation
  • Skip to main content
  • Skip to primary sidebar
  • Skip to footer

The Professor Is In

Guidance for all things PhD: Graduate School, Job Market and Careers

  • Home
  • Courses & Events
    • How To …
    • The Art of the Academic Cover Letter
    • The Art of the Article
    • Unstuck: The Art of Productivity
    • On Demand Courses
    • Upcoming Live Webinars
    • Free Productivity Webinars
    • Gift Certificates
  • Personalized Job Help
    • Document Editing
    • Quick Reviews
    • Specials
    • Interview Prep
    • Personal Negotiating Assistance
    • One on One Career Consults
    • Testimonials
    • Interview Testimonials
    • Graduate School Application Assistance
  • Productivity
  • Coaching
    • Productivity Coaching
    • Private Coaching
    • Leaving Academia Coaching Group
  • The Professor Is Out
    • It’s OK to Quit
    • Our Art of Leaving Program
    • Prof Is OUT Services
    • Our Prof Is OUT Team
    • Prof is OUT Client Testimonials
    • Ex-Academics: A TPIO Support Community
  • Workshops
  • Blog

The Job of an Academic Editor: Part 2 (Fruscione #postac post)

By Karen Kelsky | January 12, 2015

by Joseph Fruscione

Joe Fruscione

In the previous piece, I talked with a few fellow post- or alt-ac editors about the kinds of work we do with academic clients. Some (like Margy Thomas Horton) offer a variety of services, whereas others (like Annemarie Perez or Laura Fowler Graham) handle formatting and copy editing while still working in academia. Figure out your own strengths and preferences as an editor or consultant, and advertise your services an editor catering to scholars and graduate students accordingly.

Several new and would-be post-acs have asked me for practical advice how to find the work, how much to charge, how to foreground academic skills, and so on. Now that you have a sense of what editors can do with academics (or in STEM and other publishing venues), here’s some actionable advice to help you get clients, negotiate fair fees, deal with problems, and build your editing portfolio.

Annemarie Perez: I ask clients to send me the work, and then I provide a list of services and a breakdown of prices. I’ve generally invested an hour or so into each client before I officially start working for them, but I’ve found that’s the best way for me to work. Otherwise students don’t know what I can do for them, and I don’t know what they need.

Laura Fowler Graham: Don’t be afraid to network with academics and promote your business. Initially, I was shy about promoting my editing services, fearing that others would think I was rude. I’ve learned that self-promotion is key in the post-ac and alt-ac professional world. Whenever possible, work and talk with others in the editing business.

Margy Thomas Horton: Your business comes down to two things: what you know and what people think of you. Always be learning and cultivating your expertise, and always be sure clients know that you are fair, transparent, and looking out for their best interests.

Laura: Accept that you are not an academic anymore, and don’t let your new post-ac identity get in the way of working with scholars. Initially, I felt embarrassed about pursuing such work because I was afraid that other scholars wouldn’t take me seriously, but I realized that the embarrassment was self-made. Once I moved past my irrational fear that I wouldn’t be seen as a “real” academic, I was much more invested in my chosen career.

Annemarie: I think my academic training has generally helped me, partly by making me understand the stress faculty and students are under with regard to their writing. I also know how hard it is to hand a draft over, the anxiety about being judged and found wanting. It’s helped in a practical way—I know what research and research-based writing look like.

Margy: The most common challenge for my dissertation-writing clients is understanding and meeting their advisors’ expectations. The main challenge for my faculty clients is to produce publications consistently despite other competing priorities. No two clients are alike, which is why I’ve developed different methods for helping people to get their work done efficiently and well.

Annemarie: Potential post- and alt-acs should try working with a few people and find out about themselves as an editor. Practical things like how long it takes to do X or their skills at Y will help them decide how much they need to charge to make doing the work worthwhile. They should consider the intangibles, too: Is this work satisfying or frustrating? Is it something they enjoy, or is it something they’re basically doing to earn money?

Finally, get very familiar with Microsoft Word. There will be problems connected with software versions that cause formatting issues. I try never to come back to a client with “this is wrong, but there’s nothing I can do about it.” They’re paying me to figure out how to get it right.

I’ll add to these to my peers’ strong points:

  • If you don’t already have a LinkedIn profile, create one. Read how other editors and consultants—especially a few post-acs and alt-acs—describe their skills, experience, and services. LinkedIn will help you add connections, as well as give you some jobs to apply to so you can hone your resume, professional image, and positive career-change story.
  • A few potential post-acs I’ve talked with have been hesitant to publicize their career plans, because they worry that they’ll jeopardize any chances of getting a full-time academic position. If you’re concerned about going public, you could advertise yourself back channel through e-mails to colleagues discussing your plans (while requesting privacy).
  • Before agreeing to terms and payment, have a meeting with the client, preferably by some means other than e-mail. If you can meet in person, great; if not, schedule a phone call or Skype chat. Such conversations go better in real time; they’ll clarify your services, your clients’ expectations, and a fair fee structure.
  • Forgive me for repeating myself, but get a writing sample from the client before establishing your fee. Listening to the person discuss his or her project is one thing; actually reading it and seeing how much work it will entail is something else. Assess the client’s strengths and weaknesses, and offer your estimate accordingly. Don’t make the mistake I did of missing how labor-intensive a project will be by not reading the sample closely.
  • Before making an arrangement, clarify your services and the client’s expectations about what you will and won’t do. It’s sad but true: some clients—like some students we’ve had—will knowingly submit subpar work and expect free editorial magic. Outlining your duties from the beginning helps prevent this, as does addressing such problems directly, perhaps with something like: I’m noticing a lot of avoidable errors, such as This or That. Can you clean up these issues on your own and then send me a cleaner version? Our agreement was that I only handle X. I could also do Y, but you’ll have to pay $___ extra. Being professional and diplomatic might be tricky, but ensuring that your time and efforts are fully valued is necessary.
  • If, like me, you’re not especially strong with APA, ASA, or other styles, let your clients know that you’re best suited for other kinds of work. They should know exactly what you’ll do before formal (and paid) work on a project begins; this helps clients know what they’re paying for and you ensure you get paid fairly. I’ve offered to direct such clients to trusted colleagues who specialize in a certain format or style when I lack the knowledge.
  • A few graduate students have asked me questions about their argument or research better suited for their professors, so I’ve suggested they arrange meetings to discuss such substantive issues. Be clear from the beginning that clients should ultimately follow the professor and assignment prompt.
  • Add your academic clients to your list of references, and offer potential clients the chance to talk with them. Past clients can also be great sources of LinkedIn recommendations (scroll down here for mine). If there’s a certain aspect of your editing you want stressed—such as your exceptional turnaround times or formatting wizardry—ask the client to spotlight it.
  • Always advocate for yourself when describing, advertising, negotiating, and doing your work. Make sure you’re paid fairly for the work you do, and speak up when necessary.

There’s a lot of support and collaboration potential in the post-ac and alt-ac communities. In making new professional connections, you might also find an editing or consulting partner—perhaps someone with colleagues needing the kinds of skills you have. Keep connecting with and learning from your network, and always be looking for the new clients and opportunities that arise on social media and elsewhere.

Similar Posts:

  • The Job of an Academic Editor: Part 1 (Fruscione #Postac Post)
  • Editing is Not Grading (and Clients Aren’t Students) – Horton #postac post
  • Introducing TPII Staff: Dr. Maggie Levantovskaya
  • What an Editor Does (and Can Do) – Joe Fruscione
  • Framing Your Freelance Experience on the Academic Job Market – Fruscione #postac post

Filed Under: Alt-University Critique, Post-Ac Job Search, Publishing Issues, Quitting--An Excellent Option

Reader Interactions

Comments

  1. Elize Cookson says

    March 14, 2016 at 1:43 am

    Thank you, the article is rather valuable. I love academic copy-editing and even though your article is aimed at the American market, it applies to South Africa as well.

    Reply

Trackbacks

  1. Beyond the Professoriate, 5/7/16 | The Consulting Editor says:
    May 7, 2016 at 8:31 am

    […] sever all academic ties if you go post-ac. Although I’m now only involved in academic publishing as an editor, some alt- and post-acs continue to research and present as independent scholars. Be aware, though, […]

    Reply

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Primary Sidebar

  • Facebook
  • RSS
  • Twitter

Buy My Book!

4.8 stars on Amazon!

The_Professor_Is_In.indd

Get Immediate Help

In addition to our blog and book, we have upcoming live webinars, pre-recorded webinars and other programs that you can get started on right away:

The Art of the Academic Cover Letter
The Art of the Article
Unstuck: The Art of Productivity
Quick Reviews
Free Productivity Webinars

Categories

  • #MeTooPhD
  • Academic Job Search
    • How To Choose and Manage Recommenders
    • How to Interview
    • How To Write Academic Job Cover Letters
    • How To Write CVs
    • Landing Your Tenure Track Job
    • Major Job Market Mistakes
    • Negotiating Offers
  • Adjunct Issues
  • Advising Advice
  • Alt-University Critique
  • Black Lives Matter
  • COVID19
  • Dispatches
  • Goodbye Ivory Towers
  • Graduate Student Concerns
    • Bad Advisors and Good Mentors
  • How To Do Conferences
  • How to Get Grants and Fellowships
  • International Perspectives
  • Intersectional Analyses
  • Makeup
  • Marginalized Voices
  • Mental Health and Academia
  • Ph.D. Poverty
  • Podcast
  • Post-Ac Free-Lancing and Small Business
  • Post-Ac Job Search
    • Careers Outside
  • Postdoc Issues
  • Productivity
    • Book Proposals and Contracts
    • Publishing Issues
    • Writing
  • Promote Yourself!
  • Quitting–An Excellent Option
  • Racism in the Academy
  • Rearview Mirror
  • Resumes & Postac Docs
  • Sexual Harassment in the Academy
  • Shame
  • Stop.Acting.Like.A.Grad.Student
  • Strategizing Your Success in Academia
  • Teaching and Research Statements
  • Teaching Demos
  • Teaching Portfolios
  • Tenure–How To Get It
    • How To Build Your Tenure File
    • Surviving Assistant Professorhood
  • The Campus Visit
  • Unstuck
  • Webinars
  • What Not To Wear
  • Women of Color in Academia
  • Work/Life Balance in Academia
  • Yes, You Can: Women in Academia
  • Your Second and Third Jobs

Footer

About Us

  • Who Is Dr. Karen?
  • Who Is On the TPII Team?
  • In The News
  • Contact Me
  • FAQs
    • Why Trust Me?
  • Testimonials

Community

  • #MeTooPhD
  • Peer Editing
  • PhD Debt Survey
  • Support Fund
  • I Help With Custody Cases for Academics

Copyright © 2023 The Professor Is In·

We Are Redefining Academic Community

That’s why we upgraded our private
Mighty Network.

We are committed to building a community with a focus on productivity support. Every day, in a dedicated space, we offer free coaching advice and encouragement. And the couple thousand people who have already joined are steadily building a supportive and interactive community devoted to that elusive idea of work-life balance.

Learn More

Get on Dr. Karen's Schedule

Get on my schedule to work on your tenure track job cover letter, CV, grant applications, book proposals, interview preparation, and more.  [si-contact-form form=’2′]